Fitness

Club Sports Manual | Sports clubs | Fitness and recreational sports

Club Sports Manual |  Sports clubs |  Fitness and recreational sports

All Club Sport members, coaches and advisors are permitted to travel in association with their club’s business. As representatives and ambassadors of the University, all individuals associated with the club are expected to conduct themselves appropriately at all times. Drivers and passengers must comply with University policy and federal, state, and local laws. Club Sports travel requirements are designed to promote the safety of all club members when traveling to and from Club Sports events and tournaments.

Travel documents

All club sports trips require a UNR travel request form, Travel Exemption, List and Itinerary Form must be submitted to the Assistant Director of Student Engagement, Clubs and Organizations no later than 15 days prior to departure date. Each traveling member must submit a Club Sporting Liability Release Form and drivers must submit a Driver Release Form to the Assistant Director of Student, Clubs and Organizations Engagement prior to travel. All forms can be found on the Center for Student Engagement website under club sports.

All clubs returning from travel must submit travel forms within 10 days.

Mileage regulations

The majority of club competitions/games must take place within 400 miles of the Greater Reno area. Club Sport teams will only be allowed to compete outside of a 400 mile radius with the approval of the Associate Vice President of Student Life.

50-400 miles

Terms

  • Complete and return the University Travel Application
  • Complete and submit the Travel Information Report
  • Complete and submit Personal Vehicle Travel Checklist (if PVT option chosen)
  • Complete and submit the team travel list
  • Photocopy of valid driver’s license and automobile insurance card of ALL drivers (if the PVT option is chosen)
  • Provide Google Maps directions if driving or airfare/quote if traveling by plane
  • Return travel diary
mileage stipulation 1-250

For travel within 250 miles of the Greater Reno area, clubs may travel with a personal vehicle. Personal transportation is defined as non-commercial or rental vehicles.

mileage stipulation 251-400

For travel between 251 and 400 miles, the use of a personal vehicle is permitted as long as all traveling members stay overnight and return the following day OR for travel within this mileage, clubs may hire a vehicle third-party transportation for round-trip service.

401+ miles

Terms

  • Complete and submit the extended travel proposal
  • Complete and return the University Travel Application
  • Complete and submit the Travel Information Report
  • Complete and submit the team travel list
  • Provide Google Maps directions if driving or airfare/quote if traveling by plane
  • Return travel diary
401+ mileage stipulation

For travel of 401 miles or more, clubs must use commercial transportation or a third party is required.

Outside 500 miles

Terms

Competitive clubs may travel beyond 500 miles at the discretion of the Dean of Students

500+ mileage stipulation

For travel of 500 miles or more, clubs must use commercial transportation, or a third party is required. All out-of-region travel must be approved by the University before any travel commitments or arrangements can be made by or for the Club. The Associate Director of Student Engagement will consider the following before approving any out-of-region travel request:

Quality of the event – valued experience potential

  • Location of the event
  • Options for getting to the event safely
  • Cost for the club
  • Number of club members who will attend the event
  • Number of opportunities to participate in the event (example: number of competitions)
  • Duration of travel (round trip from the University) and time away from the University
  • Impact on the academic mission of the University

Clubs are required to travel as a club. In the event that a Club Member is unable to travel with the Club, the Assistant Director, Student Engagement may authorize that Member to use their personal vehicle to travel separately from the Club.

All travel must be approved in advance. If the travel request is denied, club members may NOT travel alone. The event/tournament organizer will be notified that the campus club is not permitted to participate. If clubs choose to travel without permission, their ASUN recognition status will be compromised.

To note: The consumption of alcohol and/or illegal drugs is NEVER permitted while participating in Club Sport activities. Club Sport activities include, but are not limited to, club practices, matches, travel to and from matches/practices, training sessions, recruiting events and social functions. Abuse of this policy will result in disciplinary action, up to and including suspension from the club and/or members, after appropriate due process by Fitness and Recreational Sports, ASUN/Student Activities and/or the University Code of Conduct Office students.

Driver Responsibilities

Drivers are responsible for the safety of all passengers and should exercise extreme caution when transporting Club Members to an event/tournament. Drivers must be able to operate a vehicle (rest, alert, etc.) and be comfortable with the type and size of vehicle being used. In addition, the driver must:

  • Inspect the tires and adjust the seat and mirrors before starting the vehicle.
  • Make sure that the vehicle does not roll in the event of a mechanical problem.
  • Make sure you are comfortable with the size of the vehicle.
  • Make sure all passengers have their seat belts fastened before departure.
  • Focus on driving. Do not change radio stations, adjust the temperature, talk on cell phones, etc. The front passenger is
  • responsible for these items.
  • Obey all traffic, parking and safety laws, including the speed limit. Drivers are responsible for all traffic and parking tickets.
  • Keep a safe distance.
  • Drive carefully – be prepared for the unexpected.
  • Use caution when traveling or stopping on unpaved surfaces to avoid getting stuck.
  • Reduce speed in rain, fog, snow or ice. Change pilots often. Stop if conditions are too dangerous for safe driving.
  • Report all traffic violations to the Assistant Director of Student Engagement, Clubs, and Organizations within 24 hours of returning to campus.
  • Laws on the use of cell phones will be observed, including the prohibition of texting while driving the vehicle.

Personal vehicles

It is the responsibility of club officers and advisors to ensure that the owner of any vehicle used for club purposes has adequate automobile insurance coverage. The University assumes no responsibility for the use of private vehicles. Only approved travelers can board the vehicle.

To note: The vehicle owner assumes responsibility for everything that happens to and in this vehicle.